Free Online Meeting Planner for Multiple Time Zones
Schedule meetings across time zones effortlessly. Find the best meeting time for global teams with our visual availability heatmap, automatic work hours detection, and instant timezone conversion.
Participants
New York
America/New_York
London
Europe/London
Tokyo
Asia/Tokyo
Settings
Availability Heatmap
Dec 28 - Jan 3, 2026
Frequently Asked Questions
How to Find the Perfect Meeting Time
Follow these simple steps to schedule meetings across any timezone
Add Participants
Search for cities and add team members from different timezones
Set Work Hours
Define each participant's working hours for accurate availability
Choose Duration
Select meeting length from 30 minutes to 2 hours
Find Green Slots
Click on green cells where everyone is available
Share & Schedule
Copy the proposal, download .ics, or add to Google Calendar
Why Use Our Meeting Planner?
Multi-Participant
Add unlimited participants from different time zones with custom work hours.
Visual Heatmap
Instantly see the best meeting times with color-coded availability.
Custom Work Hours
Set individual work schedules for each participant.
Easy Sharing
Copy meeting details to share with your team.
Calendar Integration Guide
How to use your scheduled meeting across different calendar apps
GGoogle Calendar
Click the 'Google Calendar' button to open the event directly in Google Calendar with all details pre-filled. You can then invite attendees and customize the event.
OMicrosoft Outlook
Download the .ics file and double-click to open it in Outlook. The event will be created with the correct times for your timezone.
🍎Apple Calendar
Download the .ics file on your Mac or iPhone. Opening it will prompt you to add the event to your Apple Calendar.
Schedule International Meetings with Ease
Coordinating meetings across multiple time zones can be challenging. Our Meeting Planner helps you find the perfect time slot when all participants are available during their working hours. Whether you're managing a distributed team, scheduling client calls, or planning international events, our visual heatmap makes timezone coordination simple.
Understanding the Heatmap Colors
- Perfect — All participants are available during their working hours
- Good — 75%+ of participants are available
- Fair — 50-75% of participants are available
- Poor — Less than 50% are available
- None — No participants are available
Common Use Cases
Our Meeting Planner is perfect for: distributed software teams with daily standups, sales teams scheduling demos with international clients, remote companies planning all-hands meetings, freelancers coordinating with overseas clients, and event organizers planning webinars for global audiences.