Schedule meetings across time zones effortlessly. Find the best meeting time for global teams with our visual availability heatmap, automatic work hours detection, and instant timezone conversion.
New York
America/New_York
London
Europe/London
Tokyo
Asia/Tokyo
May 10 - May 16, 2026
Follow these simple steps to schedule meetings across any timezone
Search for cities and add team members from different timezones
Define each participant's working hours for accurate availability
Select meeting length from 30 minutes to 2 hours
Click on green cells where everyone is available
Copy the proposal, download .ics, or add to Google Calendar
Add unlimited participants from different time zones with custom work hours.
Instantly see the best meeting times with color-coded availability.
Set individual work schedules for each participant.
Copy meeting details to share with your team.
How to use your scheduled meeting across different calendar apps
Click the 'Google Calendar' button to open the event directly in Google Calendar with all details pre-filled. You can then invite attendees and customize the event.
Download the .ics file and double-click to open it in Outlook. The event will be created with the correct times for your timezone.
Download the .ics file on your Mac or iPhone. Opening it will prompt you to add the event to your Apple Calendar.
Coordinating meetings across multiple time zones can be challenging. Our Meeting Planner helps you find the perfect time slot when all participants are available during their working hours. Whether you're managing a distributed team, scheduling client calls, or planning international events, our visual heatmap makes timezone coordination simple.
Our Meeting Planner is perfect for: distributed software teams with daily standups, sales teams scheduling demos with international clients, remote companies planning all-hands meetings, freelancers coordinating with overseas clients, and event organizers planning webinars for global audiences.
ConvertTime is a free meeting planner online that turns the painful question of "what time works for everyone?" into a single visual answer. Add your participants, see a color-coded availability grid, and pick the slot where every working day overlaps — no spreadsheets, no manual conversion.
Treat the planner as a world clock meeting planner: every participant card shows their live local time alongside the schedule grid, so you can see at a glance whether 7 AM in San Francisco lands at 7:30 PM in Mumbai or 10 PM in Tokyo. The same time zone planner that finds your meeting slot also doubles as a real-time clock for the cities you care about.
Meeting planner international scheduling typically fails for the same reason: someone forgot the half-hour offset of India, or that Sydney is ahead of London by 11 hours during DST and 9 hours outside it. Our meeting time zone planner resolves all of that automatically. You will never have to ask a teammate to confirm whether their city observes DST.
Distributed engineering teams running daily standups across India, Europe, and the US. Sales teams confirming demo slots with prospects in Singapore, Sao Paulo, and Sydney. Recruiters running phone screens across continents without quoting the wrong time. Family members coordinating a Sunday dinner call between Toronto, London, and Sydney. Remote companies planning all-hands or town halls that respect at least 80% of the team's working hours. Webinar organizers picking the slot that maximizes live attendance for a global audience.
A time zone converter answers a single question: what is this time over there? A time planner answers the harder question: when can we all actually meet? The planner is the right tool when more than two people or more than one work calendar are involved — that is where the meeting time planner saves real hours of back-and-forth. Time Converter · Event Link